FULL CIRCLE EMPLOYMENT AGENCY LTD t/a Full Circle Catering and Full Circle Care
In the collection of this data we will ask our candidates for their explicit consent for personal data to be collected and used. This consent will form the lawful basis for the processing and will be asked for at the time of registration to the recruitment agency.
Information we collect
We collect information for the purposes of registering candidates to take on assignments at client premises. The information we need for this are:
Name and address, current CV, all qualifications for the role applied for, contact information to include telephone numbers and email address.
References from former employers, bank account details, National Insurance number, photographic ID, work permit (if applicable) and DBS details if issued with one. If you are a Ltd company we will need the Co registration number and public liability insurance.
How we store this data
All data collected will be stored digitally on secure computers and paper files will be stored in locked cabinets.
Limited data such as name, address, e-mail, telephone number and next of kin contact details will be stored on the works mobile phone.
What rights candidates have to access their data
Candidate information is held in a transparent and lawful manner and can be accessed on request at any time in writing.
The right for candidate data to be deleted on request
A candidate has the right of erasure of all personal data held when they cease to work for the agency with the exception of information we are lawfully obliged to keep for Government agencies.
The reasons why we are storing candidate data
The reason we hold personal data on our candidates is so we can lawfully operate an Employment Business for the purposes of supplying temporary staff to clients.
We have an obligation to our clients to provide temporary staff with the correct qualifications and experience to carry out the duties required. In the case of supplying staff to schools and units with vulnerable service users we are legally obliged to ensure they have an up to date DBS.
How long we keep this data
We will keep this data for 5 (five) years from the day the candidate leaves the agency. We have to keep all payroll data for a period of 5 years from the last date the candidate worked.
Who we share this data with
By consenting to using your personal data for the purposes of recruitment we will share your information with third parties for the purposes of work assignments only. This information will never include information such as bank account details but will include information to show your suitability for the role. We will only give full information if requested to do so by Law Enforcement Agencies.
When a client account is set up by Full Circle Employment Agency Ltd the following procedures are put in place.
If you have not used our services for five (5) years then we will contact you and request whether you would like your information to be discarded or if you would like to remain on the database system. If we do not obtain a response then all records will be deleted.
Data Breach Procedures
INFORMING THE INFORMATION COMMISSIONER’S OFFICE
Full Circle Employment Agency Ltd comply with the General Data Protection Regulations